Résumé Writing Do’s

Tell the Truth

It's imperative ALL that you write about your  Experiences/Skill Sets/Qualifications/Education need to be 100% truthful if not, this will be a regrettable decision later in the future.

Start From a Template

To make the creation of résumé simple, start with a Template, it will make the process stress free and it will look like a professional wrote your résumé.

Keep it to One Page

Hiring managers/supervisors and/or administrators scan many résumés per day, the average time spent scanning each résumé is 6 to 8 seconds.  Make sure all the most relevant information is noted on your résumé.  Your work experience should note 7 to 10 years of your past jobs.

Use Basic English

It is unnecessary to input big words, just keep it short/simple, the hiring professional will understand what you are conveying in your résumé.   Make sure you have the tools turned on when using the writing application when writing out your résumé for spell check/grammatical errors.  If you’re not sure about the spelling of certain words, make sure you keep an online Dictionary open on your browser, it will be a must to always have this tool open during the creation of your résumé.

Include Your Contact Information

I know this would seem the obvious to do on your résumé, but it’s been said by many hiring professionals that applicants submit résumés with NO contact information on the résumé which is disappointing for the applicant, because once the hiring professional looks at the résumé this individual has the Experience/Skill Sets/Qualifications they would want to contact to schedule an interview. The contact information that will need to be noted: your name, address, phone number, email address, and if you have business network accounts such as LinkedIn, Twitter, and personal website include those as part of your contact information.

Highlight Your Most Relevant Experiences

Make sure your résumé is tailored/targeted towards the job you are applying for; Basically, if need be, create a couple of résumés for each position you apply for; These résumés are specifically noting your experiences/ skillsets/qualifications to show the hiring manager or supervisor will see immediately upon viewing it.

Optimize for Applicant Tracking Systems (ATS)

More large/mid-size companies have implemented a relatively new software application for the human resources/recruiting departments with “Applicant Tracking Systems” to search for applicants faster and more efficient for qualified applicants. These systems scan your résumé for contextual keywords and phrases, mathematically scoring them for relevance and sending only the most qualified ones through for review.  It is a must that writing your résumé is perfectly written.

Please Note Your Job Titles, Dates, Companies, and Location

This is another obvious matter, but just like contact information is left off the résumé, job title, dates and the company name/location are sometimes missing, not good because the potential employer would really need to see who were your previous employers which are also a determining factor in contacting you for an interview.  When writing out this very important information, use bold text, a slightly larger font making sure your font is consistent throughout the résumé.

Use Digits

It reduces the amount of time your résumé is scanned and save a lot of space to keep the résumé at One-Page.  Example: Instead of writing “Four” use the character “4” or rather than write out twenty-two percent, just use “22%”.

Include Soft Skill Sets

Such as noted facts and figures to show—not tell—just what a “skilled manager” or “effective communicator” you are. Example: “Developed and independently initiated new mentorship program to alleviate the high turnover of new staff members, resulting in the matching of 23 mentor-mentee pairs and a significant reduction in staff turnover.”


Résumé Writing Don’ts

Use an Objective Statement

The only reason for using an “Objective Statement”, You’re transitioning onto a very different career path, and you are wanting to convey to the hiring professional of this change and what you are expectations are with this career change will mean for the company you’re applying to expectations will match. But if you’re a “Mechanical Engineer” applying at different companies for the same position, just more pay, there’s no need for the “Objective Statement” it will take up space needed to keep it a One-Page résumé.

Rewrite the Job Description Exact Words

If a company says it’s looking for applicant’s that “learn rapidly” and/or “have a diverse knowledge of programming languages,” in your qualifications/skill sets section reads the same wording, this will not be impressive to the hiring professional viewing your résumé, instead, try wording this information by using words similar as to what the job description says.

Hide Gaps Between Past Jobs

Never be dishonest about the amount of time of employment to just fill in the gaps between employment, because it will be a regrettable decision that will come back on you in the future.  If you should get the opportunity of being contacted for an interview, that will be your opportunity to explain to the hiring professional why there is a gap between past jobs.  They’ll understand that “life happens”, and with you being honest to that fact, may make your chances of getting hired a lot higher.

Use More Than 2 Fonts/ Excessive Use of Font Effects

Usually, it’s best to use 1 font throughout the résumé. It can be distracting from the hiring professional when scanning your résumé in seeing if you have the experience/ qualifications for the job the company is hiring for; Don’t excessively use the Font Effects such as bolding, italicize and/or ALL CAPS words trying to emphasize certain descriptions of your job experiences.  If you need to emphasize certain words use the Font Effects sparingly because this also can be very distracting when scanning your résumé.

Use Clichés or Jargon

Hiring professionals are becoming annoyed in seeing descriptions like “Hard Worker, Team Player and/or Detail-Oriented” on résumés. Try to be very careful in your Qualifications section of your résumé to find other words to describe your qualifications. Remember you want your résumé to stand out from ALL the rest of the applicants submitting their résumés for the same job.

Include ANY Confidential Information

This would be obvious, but according to one of Google’s Head of Human Resources says, ‘I see résumés all the time with confidential information’. Use discernment when writing your résumé as to what is confidential or just general information that needs to be conveyed to the hiring professional scanning your résumé.

Forget to Spell Check/Proofread

This is very, very important while you’re writing your résumé to make sure spell check/proofreading tools are on the whole time you’re typing. The hiring professionals will immediately delete or trash your résumé because it conveys to them that you are careless and thoughtless of what type of employee you will be for their company.

Include “References Upon Request”

There’s no need for this to be on your résumé, it will take unnecessary space on your résumé. These days hiring professionals have so many ways of getting the information they need to get your past employment background/reference information.

Compact ALL Information On Résumé

Do your very best in NOT compacting your résumé with everything you can think of to put in your résumé. If you are trying to keep a One-Page résumé and have to reduce the font size to 8, that would cause the hiring professional has to get a magnifying glass to see it and that will be a waste of time for them because they'll take 6 to 10 seconds to scan résumés and there goes the opportunity to get an interview.

Send it in Word Format

If you send your résumé via email or through company website in Word format (.doc) it may become distorted because of the type of various “Automated Tracking Systems” that are being used more often with mid-size/large corporations that search/scan résumés digitally. The best way to make sure your résumé is received to be searched/scanned and possibly chosen is to convert it to Adobe- PDF (portable document format)  to make sure your résumé is not distorted in any way.